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Complaints Policy

  1. Introduction

    Local Parking Management Ltd takes complaints seriously as they help us to improve areas of our
    products and services and to resolve any issues relating to the consistency and quality of our
    business operations.

    Our complaints policy is an opportunity for customers to tell us when we might have fallen short of
    expectation, and how we can put things right.

    Local Parking Management Ltd receive, evaluate, make and record its decisions on complaints in a
    non-discriminatory manner, in accordance with the requirements of the accredited parking

  2. Policy Scope

    The policy is designed to deal with concerns raised in relation to parking enforcement only;
    complaints that do not relate to matters pertaining to the BPA’s Approved Operator Code of Practice
    or Parking (Code of Practice) Act 2019 are not covered under the scope of the policy.

  3. Definition of a Complaint

    The complaints policy is not intended to be used as a method for motorists to appeal a Parking
    Charge Notice (PCN) or Notice of Parking Charge (NPC). Matters relating specifically to appeals must
    be made in writing as instructed on the notice itself.

    If a complaint is received that is considered to be or includes an appeal against the validity of an PCN
    or NPC, we will treat it as an appeal and advise the customer of this, unless we are informed that the
    customer does not wish it to be so handled.

    Our definition of a complaint is something about the quality of the service provided by an
    organisation, its processes and/or the behaviour of its staff.

    Our definition of an appeal – correspondence shared against the decision of an organisation – in this
    instance, the decision to issue a Parking Charge Notice or Notice of Parking Charge – where a change
    to that decision is required.

  4. How to make a Complaint

    Customers who wish to make a complaint must do so in writing. This is to ensure we know exactly
    what the nature of the complaint is and this reduces the possibility of ambiguity or of the customer’s
    complaint not being correctly recorded over the telephone. The complaint will then be registered
    onto our system and a unique reference code generated.

    Once the complaint has been received, we will acknowledge the complaint within 14 days and
    provide the unique reference code. The acknowledgement will be sent to the name and address or
    email provided. In the absence of valid contact details, it may not be possible to process a complaint
    or process it within the published timeframes.

    We will respond to complaints within 28 days of receipt. In some cases, however, the allotted
    timeframe could be extended due to the nature of the complaint and the complexities surrounding
    any investigation. If we are unable to reply to the complaint within 28 days, the customer will be
    written to, to advise of progress.

    A complaint must be made in writing via email or post:
    Email: Info@localparkingmanagement.co
    Postal Address: 20-22 Wenlock Rd, London N1 7GU
    The complaint must be made within 56 days of the incident taking place.

  5. How Complaints will be recorded

    Complaints will be recorded on a complaint’s register and kept on file for 36 months and these will
    be available on request to authorised bodies. The details that will be retained will be:

    – Date of complaint
    – Copy of complaint
    – Copy of all correspondence
    – The outcome
    – Details of any corrective action required

    All personal data will be redacted in line with GDPR requirements.

    The complaints register will be reviewed every 14 days to identify trends and training opportunities.

  6.  Escalation Process

    6.1 Stage one

    In the event that the customer is not satisfied with the handling of the complaint, the complaint can
    be escalated to Operations manager. The manager will acknowledge the escalated complaint within
    14 days. A full response to your complaint will be issued within 28 days unless exceptional
    circumstances have been identified. If more time is needed, the customer will be written to with an

    6.2 Stage two

    If the customer remains dissatisfied with our determination of the complaint, we will provide you
    with the details to enable you to complain to our Accredited Trade Association or Conformity
    Assessment Body (full details will be provided at the appropriate time).

    In order to escalate a complaint to our Accredited Trade Association or Conformity Assessment
    Body, the customer must supply our Accredited Trade Association or Conformity Assessment Body
    with a copy of our final complaint response.

    Our Accredited Trade Association or Conformity Assessment Body will not review escalated
    complaints where this is not provided by the customer.

  7. Confidentiality

    All complaints will be dealt with in accordance with the requirements of the Data Protection Act

    Please note, when a complaint concerns the issuing of an NPC issued by us, Local Parking
    Management Ltd are the data controller. As such the customer should be aware that any
    information provided in connection with the complaint will be used by Local Parking Management
    Ltd to help us deal with it. The customer’s information may also be passed to Local Parking
    Management Ltd staff who were enforcing any parking restrictions or conditions at the relevant site.
    Information may also be shared with the landowner and any permit service provider if relevant to
    allowing the complaint to be investigated and resolved.

    For more information on how we use your information you can contact our data protection officer at
    DRP. More information about your rights concerning the use of your personal data is available
    within our privacy policy found on our website www.localparkingmanagement.co